Recruiting Work-Study Awarded Students

Work-Study Overview

Federal Work-Study (FWS) is a program through the U.S. Department of Education that provides funds for students with financial need, allowing IUPUI students to earn money to help offset the costs of higher education. Approximately 3,000 IUPUI students are offered work-study awards each academic year as part of their financial aid packages. Students can then secure a part-time job on campus and in approved community work-study agencies to work and to receive a biweekly paycheck.

Through hiring students who have been awarded work-study, departments and approved community work-study agencies not only provide students with financial need, valuable skills, and academically relevant work experiences but also receive a financial incentive through paying just 25% of students' wages up to their award amounts. The remaining 75% is subsidized by the federal government.

How to Recruit for Work-Study Students via IUPUITalent

All student employee job postings must be posted to IUPUITalent, an IUPUI job-posting system. When completing the job description form make sure to select position type "IUPUI Approved Work-Study" so students may find your positions easily. Also, supervisors, departments, and approved community work-study agencies may include the blurb below in the qualifications section of the job posting:

This position is limited to candidates with a Federal Work-Study Program award. To verify you have a work-study award, please go to your One.IU.edu account (look under Student Center and Financial Aid Summary). If you have an award, it will be listed with the rest of your financial aid (e.g., loans, grants, scholarships). This video will direct you to the correct screen. You may also email the Office of Student Financial Services to inquire about eligibility.

Identifying Work-Study Awarded Students

We encourage employers who want to hire students with work-study funds to request that students provide confirmation of a work-study award during the interview to verify they have received a FWS award for the current term. Students can learn how to print their financial aid notification page as verification by using this print your financial aid notification tutorial.

Work Eligibility Dates

AY 2017–2018 (authorization forms available 8/1/2017)Students can begin working 8/13/2017, and the last day to earn work-study funding is 5/5/2018.
Summer 2018 (authorization forms available 5/1/2018)Students can begin working 5/6/2018, and the last day to earn work-study funding is 8/11/2018.

Community Work-Study (CWS) Agency Approval Process

The Center for Service and Learning leads the CWS approval and agency management process for IUPUI. To be considered as a CWS-approved agency, the agency must be a nonprofit or a government entity. Agencies must go through the application and vetting process to be eligible to hire work-study awarded students.

If you are interested in learning more about this program, check out the Center for Service and Learning's Partnership and Collaboration Information.

If you have any questions about this process, email cwsjobs@iupui.edu to gain more information and guidance.

What You Need to Hire a Work-Study Awarded Student

The hiring process for a student with a work-study award is essentially the same as hiring a student who does not have a work-study award, with the exception of an online form required for each position at the beginning of every academic term (twice a calendar year—once for fall/spring and once for summer). Once a background check on the student is successfully completed and the I-9 employment eligibility verification process has begun, supervisors and departments can provide the following instructions to students to connect their work-study awards to their positions.

Steps to hire awarded student employees